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The Radiation Oncology Training Program is changing - click here to find out more
During the training program, you will need to complete assessment tasks in addition to the Phase 1 and Phase 2 exams.
From 1 October TIMS is closed for trainees transitioning into the 2022 Training Program. The e-Portfolio platform will be available from 21 January 2022.
The period from 1 October 2021 through to 31 January 2022, softcopies of training assessments are available for Radiation Oncology trainees to complete. The templates for each assessment are now available under their corresponding heading below.
For trainee progress to be uploaded to their e-Portfolio record, trainees are required to retain all completed assessments during the October to January period and must submit them using the Trainee Assessments Summary Submission Form document along with copies of each completed assessment. In this summary form, trainees can provide a breakdown of all completed assessments.
These assessments include: Case Reports, Clinical Supervisor Assessment, Director of Training Assessment, Mini-Clinical Evaluation (Mini-CEX), Practical Oncology Experience (POE), SMART Points, and the Trainee Assessment of Training Sites (TATS).
Note: Due to COVID restrictions, transitioning trainees have been provided with an extension to complete the 5 special technique case reports by June 2022. Evidence of completion should be sent to the College via email along with the Assessment Summary Submission Form by the end of June 2022.
Trainee Assessments Summaries are to be sent to the College via email to This email address is being protected from spambots. You need JavaScript enabled to view it. by 31 January 2022 as one complete submission.
From 21 January 2022, trainees will have access to the e-Portfolio System to complete future submissions.
Trainees are not required to submit Director of Training Assessments; these are to be submitted to the College by Directors of Training.
Please note that the Multi-Source Feedback assessment will not be available during this period. Trainees will need complete this assessment within the new e-Portfolio system.
Trainee Assessment Summary Submission Form
Trainees who have adjustments to their training during October – January are to complete and submit the most appropriate form:
A summary of the assessments is below.
Case ReportsClinical Supervisor AssessmentDirector of Training AssessmentMini-Clinical Evaluation (Mini-CEX)Practical Oncology Experience (POE)SMART ProgramTrainee Assessment of Training Sites (TATS) Foundation Modules and Clinical Assignments - During Phase 1 - Resource Reference
Case reports provide a template for you to document your clinical experience and reflect on clinical practice.
You must complete a minimum total of 30 case reports, with specific minimums for reports in different focus areas.
The Clinical Supervisor Assessment is conducted at the end of any teaching term/rotation. It is a meeting between you and the Clinical Supervisor and provides an opportunity for the supervisor to give feedback based on observations and experience and to highlight areas of strengths and weaknesses so that you may focus on areas for improvement.
The Director of Training Assessment (DoT Assessment) is a meeting between you and your Director of Training (DoT) to review your performance and progress on a six monthly basis.
The Mini-CEX is an observational assessment designed to assess your encounters with patients across a number of circumstances.
These are quarantined times during which you undertake a particular practical activity. There are three Practical Oncology Experiences:
Your Director of Training will arrange times for you to complete these experiences.
The SMART Program (Statistical Methods, Evidence Appraisal and Research for Trainees) consists of an original research project plus a range of research-based activities. By completing these activities you earn points, known as SMART points.
You must earn a total of 20 SMART points over the course of your studies. See the SMART Program Activity Guide for information about how to earn points.
You must complete both the research project and the SMART points requirement before you apply to sit the Phase 2 exam.
TATS is a confidential assessment where a trainee is asked to rate the training location and training experience on a range of dimensions.
The Foundation Modules and Clinical Assignments are no longer considered as mandatory assessments. These assessments are still available as a resource reference.
Foundation Modules are reports focusing on the foundation principles of the oncological sciences. Clinical Assignments (CAs) are reports where a series of questions in the oncology sciences using a real clinical case are answered.